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Rules and Regulations for Exhibitors

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Members of the Society intending to compete in the various sections of the Show are strongly recommended to read the following Rules and Regulations in conjunction with rules 8 to 12 of the Fundemental rules of the Society which may be found at the back of the Schedule. Any omission in, and the interpretation of, these Rules and Regulations shall be decided upon by a quorum of the Committee.

1. ENTRY FORMS
All entries shall be made on an Entry Form provided by the Secretary and shall be returned to him at such dates and times as specified above. Cards will be given to each exhibitor in respect of tent classes. Exhibitors are requested to ensure that cards are placed correctly. No responsibility will be accepted for any error in placing cards.
Members are invited to contribute to the Show such production, not especially mentioned in the Schedule of Exhibits, as may prove of interest, and will be awarded a cash prize if the judges deem the same of sufficient merit. Each distinct variety to be judged separately.

2. OWNERSHIP
All exhibits must be the bona–fide property of the exhibitor, unless otherwise stated in the schedule.
Cattle, goats, sheep, pigs, fur and feather exhibits must have been in the possession of the exhibitor for at least 30 days prior to the Show.
Pot plants must have been in the possession of the exhibitor for at least 60 days prior to the Show. All cut flowers, fruit, vegetables, roots, bulbs, etc., must have been grown by the exhibitor.
The Committee reserves the right to inspect any exhibit entered in the Show, at any time between the date of entry and the date of the Show. Any exhibitor refusing to comply with the conditions of this rule will not be permitted to exhibit and shall forfeit his entry fee.

3. STAGING OF EXHIBITS
All cattle, goats, sheep and pigs shall be on the Show Ground by 10.00 a.m. on the Wednesday and shall remain there until the conclusion of the cattle parade.
Fur and feather exhibits shall be penned between 7.30 p.m. and 9.30 p.m. on the day previous to the Show, or by 9.00 a.m. on the Wednesday. No fur and feather exhibit (except cage birds) may be removed until 8.30 p.m. on the Thursday. Cage birds may be removed at 9.00 p.m. on Wednesday.

All exhibits (except Junior classes) may be staged from the afternoon of the day prior to the Show and between 8.00 a.m. and 10.00 a.m. on the Wednesday. Junior exhibitors must arrange their exhibits at the Show, strictly without assistance.
All exhibits (other than cattle, goats, sheep, pigs and cage birds) shall remain in the tents until 8.30 p.m. on the Thursday. Exhibits may only be removed between 8.30 p.m. and 9.30 p.m. on the Thursday

4. JUDGING
No exhibitor shall be allowed to remain in the tents whilst the judges are officially engaged. Any person will be allowed to view the judging of cattle, goats, sheep and pigs.
Should any person elected as a judge enter in the same classes as those for which he has been selected, he will be replaced by another for such classes.
A member of the Committee, or such other person appointed by the Committee as steward, shall accompany the judges and shall afford such aid as required, but shall not influence them or express an opinion as to the relative merits of the exhibits.
The judges have the power to withhold or modify any prize or prizes where they deem the exhibits to be of insufficient merit.
In the event of insufficient entries the Committee reserves the right to amalgamate such classes as it deems appropriate.
In cattle, goat, sheep, pig, fur and feather classes, only first prize winners may compete in the first instance for cups or special prizes. Before awarding the reserve, the second prize exhibit to the actual winner shall be brought into the competition

5. CUSTODY OF AND LIABILITY FOR EXHIBITS
During the Show the whole of the exhibits will be in the custody of the Committee, and must not be handled or touched by any unauthorised person under any circumstances.
The greatest possible care will be taken of all exhibits but the Committee will not be held responsible for mistake, loss, damage, accident or death or any other event which may occur to any exhibit in transit to or from, or during the time it is present at the Show.
The Committee reserves the right to order that a cow be milked if it deems it to be necessary.

6. TROPHIES
Holders of cups and trophies shall be held responsible for their condition whilst in their possession and shall return them to the Secretary between 1st August and the Wednesday of the Show, or at such other time as the Secretary shall notify to the holders.

Fundemental Rules

(Made in accordance with Section 3 of the Law)

1.–The Officers of the Society shall consist of a President, three Vice–Presidents, a Treasurer, an Assistant Treasurer, a Secretary, and not more than three Assistant Secretaries; all of whom shall be elected at the Annual General Meeting and shall hold office for one year. The Officers shall be ex–officio members of the Committee. The President shall be elected annually, but shall serve no more than five consecutive years.
2.–The Annual General Meeting may elect Honorary Presidents or Honorary Vice–Presidents all of whom shall hold office for life. Honorary Presidents and Honorary Vice–Presidents resident in the parishes of St Saviour, St Pierre du Bois or Torteval shall not exercise any executive function but shall be entitled, although not obliged, to attend Committee meetings. The Annual General Meeting may also appoint Honorary Life Members of the Society.
3.–The Committee shall consist of up to forty–five members of the Society, aged 18 years or over, preferably thirteen from Torteval and sixteen each from St Saviour’s and St Pierre du Bois. Committee members shall retire at the Annual General Meeting, but shall be eligible for re–election. The Committee shall have the power to fill any vacancy that may occur during the year amongst the Officers or Committee.
4.–At Committee meetings six members shall form a quorum, and in the case of equality of votes, the Chairman of the meeting shall have a casting vote. Any Committee member who absents himself from at least half the number of meetings held during the year, without offering a valid reason, may be requested to resign, and a new member shall be elected to complete the unexpired part of his term of office.
5.–Three Auditors, one from each parish, shall be elected at each Annual General Meeting.
6.–The Annual General Meeting shall be held during the months of November or December, notice of which shall have been given in the local newspaper not less than seven clear days before the date of the meeting. Extraordinary General Meetings will be called by the Committee if considered necessary or at the request in writing to the President by fifteen adult members. All such requests shall be accompanied by a deposit of £25 which may be retained by the Society if the meeting so decides. Extraordinary General Meetings shall be called not less than seven days and not more than fourteen days from the receipt of the request. Notice of the meeting shall be given in the local newspaper not less than seven clear days before the date of the meeting.
7.–Any person resident or Company registered in St Saviour’s, St Pierre du Bois or Torteval, subscribing £5.00 or more (Juniors of five and under 16 years of age on August 31st, Year of Show, £2.50) shall be members of the Society for that year. All members shall have a free entry to the Society’s Show on presenting their Subscription Card for the current year. Juniors shall have no vote.
8.–Only members may exhibit or compete in the Society’s Show and Competitions, but the Committee has power to include Equestrian and other sports or displays open to non–members, in the programme.
9.–Any person lodging a protest must deposit the sum of £5.00 in the hands of one of the Secretaries, which sum shall be forfeited to the Society should the protest be considered frivolous, regardless of whether or not the protest is upheld. Protests in respect of Tent Classes shall be made in writing before Thursday noon. Protests in respect of Cattle, Sheep, Pig and Goat Classes shall be made verbally by 4.00 p.m. on Wednesday and confirmed in writing by Thursday noon. Protests in respect of Horse and Sports Competitions shall be made in writing within one hour of the judging of that class and confirmed in writing by 8.00 p.m. on Thursday. The protest shall be determined by an Appeal Panel whose decision in the matter shall be final. The Appeal Panel shall comprise the following persons: the President (or one of the Vice–Presidents); the Treasurer (or the Assistant Treasurer); the Secretary (or one of the Assistant Secretaries); three Committee members, selected by the President, Treasurer and Secretary, who shall have a knowledge of the class being the subject of the Protest but who have no direct interest in that class.
10.–Any exhibitor or competitor attempting to impose upon the Society, shall forfeit any claims he or she may have to prizes for that year, and shall be debarred from exhibiting or competing for one year. The Committee shall have the Power to suspend or expel any member whose conduct is in any way detrimental to the Society. An officer of the Society may require any person who imposes or attempts to impose upon the Society to leave the Show Ground for the duration of the Show.
11.–The Society shall not be held responsible for any loss, damage, death or accident which may occur to the exhibits, animals or poultry, in transit to or from, or during the Show.
12.–The Committee is entrusted with (1) Framing the Programme and Competitions of the Show, and determining the objects and the amount of prizes to be offered at same; the whole to be contained in the Society’s Schedule, which shall be completed in time for the Show; (2) The sole right to adjudicate on the Rules and Regulations of the Society and the sole right to draw up and enforce the Rules and Regulations of the Show and its associated competitions. The Committee may award additional prizes for such objects as they deem of sufficient merit.
13.–The Secretary shall record in a book provided for the purpose, the resolutions passed at all General and Committee meetings; the minutes of which shall be read at the next meeting, respectively, and if approved, be signed by the Chairman.
14.–The Committee shall take into consideration the Secretary’s report of the proceedings of the year. This report together with the Treasurer’s audited accounts of the Society, shall be presented at the Annual General Meeting.
15.–The dissolution of the Society shall only be effected by the consent of at least a two–thirds majority of its adult members, neither can this rule be annulled except by a similar majority.
16.–Any alterations or additions to these rules shall only be made at a General Meeting specially called for the purpose, or at the Annual General Meeting. All such proposals shall be made in writing addressed to the President, and shall be considered (but may not be rejected) by the Committee before being placed before the General Meeting. Proposals to be placed before the Annual General Meeting shall be submitted not later than October 31st. The Committee may recommend to the Annual General Meeting any alterations or additions they deem advisable for the good of the Society.
17–These Rules shall be printed and a copy presented to each member.

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