Rules & Regulations For Exhibitors

Members of the Society intending to compete in the various sections of the Show are strongly recommended to read the following Rules and Regulations in conjunction with rules 8 to 12 of the Fundemental rules of the Society which may be found at the back of the Schedule. Any omission in, and the interpretation of, these Rules and Regulations shall be decided upon by a quorum of the Committee.

1. ENTRY FORMS
All entries shall be made on an Entry Form provided by the Secretary and shall be returned to him at such dates and times as specified above. Cards will be given to each exhibitor in respect of tent classes. Exhibitors are requested to ensure that cards are placed correctly. No responsibility will be accepted for any error in placing cards.
Members are invited to contribute to the Show such production, not especially mentioned in the Schedule of Exhibits, as may prove of interest, and will be awarded a cash prize if the judges deem the same of sufficient merit. Each distinct variety to be judged separately.

2. OWNERSHIP
All exhibits must be the bona–fide property of the exhibitor, unless otherwise stated in the schedule.

  • Cattle, goats, sheep, pigs, fur and feather exhibits must have been in the possession of the exhibitor for at least 30 days prior to the Show.
  • Pot plants must have been in the possession of the exhibitor for at least 60 days prior to the Show. All cut flowers, fruit, vegetables, roots, bulbs, etc., must have been grown by the exhibitor.

The Committee reserves the right to inspect any exhibit entered in the Show, at any time between the date of entry and the date of the Show. Any exhibitor refusing to comply with the conditions of this rule will not be permitted to exhibit and shall forfeit his entry fee.

3. STAGING OF EXHIBITS
All cattle, goats, sheep and pigs shall be on the Show Ground by 10.00 a.m. on the Wednesday and shall remain there until the conclusion of the cattle parade.
Fur and feather exhibits shall be penned between 7.30 p.m. and 9.30 p.m. on the day previous to the Show, or by 9.00 a.m. on the Wednesday. No fur and feather exhibit (except cage birds) may be removed until 8.30 p.m. on the Thursday. Cage birds may be removed at 9.00 p.m. on Wednesday.

All exhibits (except Junior classes) may be staged from the afternoon of the day prior to the Show and between 8.00 a.m. and 10.00 a.m. on the Wednesday. Junior exhibitors must arrange their exhibits at the Show, strictly without assistance.
All exhibits (other than cattle, goats, sheep, pigs and cage birds) shall remain in the tents until 8.30 p.m. on the Thursday. Exhibits may only be removed between 8.30 p.m. and 9.30 p.m. on the Thursday.

4. JUDGING
No exhibitor shall be allowed to remain in the tents whilst the judges are officially engaged. Any person will be allowed to view the judging of cattle, goats, sheep and pigs. Should any person elected as a judge enter in the same classes as those for which he has been selected, he will be replaced by another for such classes.

A member of the Committee, or such other person appointed by the Committee as steward, shall accompany the judges and shall afford such aid as required, but shall not influence them or express an opinion as to the relative merits of the exhibits.

The judges have the power to withhold or modify any prize or prizes where they deem the exhibits to be of insufficient merit.

In the event of insufficient entries the Committee reserves the right to amalgamate such classes as it deems appropriate.

In cattle, goat, sheep, pig, fur and feather classes, only first prize winners may compete in the first instance for cups or special prizes. Before awarding the reserve, the second prize exhibit to the actual winner shall be brought into the competition

5. CUSTODY OF AND LIABILITY FOR EXHIBITS
During the Show the whole of the exhibits will be in the custody of the Committee, and must not be handled or touched by any unauthorised person under any circumstances.

The greatest possible care will be taken of all exhibits but the Committee will not be held responsible for mistake, loss, damage, accident or death or any other event which may occur to any exhibit in transit to or from, or during the time it is present at the Show.

The Committee reserves the right to order that a cow be milked if it deems it to be necessary.

6. TROPHIES
Holders of cups and trophies shall be held responsible for their condition whilst in their possession and shall return them to the Secretary between 1st August and the Wednesday of the Show, or at such other time as the Secretary shall notify to the holders.