West Show Terms and Conditions
Please complete the form with as much detail as possible (the same as last year will not be acceptable)
Please ensure that the details on the form are correct and send it to us soon as possible. Demand for pitch space is high, so we recommend you apply early.
Upon receipt of the completed form, we will send you confirmation that your request/provisional booking has been received.
Receipt of application does not guarantee allocation of a pitch at the Show
Pitch requests are considered in order of receipt of application, but as there are limitations to the amount of pitches that the Society will accept in each category (ie catering, motors etc), the Society reserves the right to not accept any application and without further explanation.
A risk assessment form must be completed for all pitches and returned together with a copy of a valid public liability insurance certificate.
You must also comply with all current Guernsey Health & Safety, Hygiene, Fire regulations & West Show site rules (see following page).
Only on receipt of payment will a confirmed booking be held for you.
Due to high demand, all payments must be received by the date stated on the invoice, otherwise pitches will be reallocated without further notification.
Outside pitches start from £90 for a 3 x 3m (10 x 10ft) pitch. If you would like a pitch in a certain area, please indicate this in the additional details section of the application form. We will do our best to accommodate you, but this is not guaranteed. Pitch locations may be subject to change without notification.
The show has a number of tents for hire, see table below. If you require a tent size not listed please put your request in the additional information box and we will advise you of availability and cost.
|10 x 10 ft / 3 x 3 metres||£115|
|12 x 24 ft / 3.6 x 7.4 metres||£225|
These are sold per table (12ft / 3.6 metres). The price per table is £90.
Charity pitches are sold at a flat rate of £60 for a 3 x 3m (10 x 10ft) outside pitch, and also for an inside table.
If electricity is required, please indicate in the appropriate boxes on the application form, and advise why it is required. Electricity is charged at a separate rate to the pitch charge. Electricity is a limited resource on the Showground, prior booking is needed and requests on the day will not be accommodated. Electric will not be supplied until Wednesday morning, unless by prior agreement.
Water is a limited resource on the Showground. There are a number of water stations around the site if you are not sure where your nearest one is please ask when you arrive.
Free two day entry passes with car parking are allocated to each pitch. The amount of passes that you will receive is dependent on the cost of the pitch before extras (ie tent hire, electricity) as per the table below. Additional passes are available to purchase at the cost of £6.00 per person. If you require extra passes, please enter the number you require on the form, and the cost will be added to your invoice. The passes will be posted to you once payment has been received.
|Cost of Pitch||Number of passes allocated|
|£0 - £100||2|
|£101 - £300||3|
|£301 to £500||4|
|£501 - £750||6|
|£751 - £1050||8|
SHOW SITE RULES
Access on, to and from the site
Delivery vehicles must use Le Rocque gate only (opposite L’Eree shingle bank) unless prior arrangements are made.
All stalls, pitches and catering stands must be set up by 10am on the Wednesday of the Show. All non-display vehicles must be cleared from the showground by 9:45am on the Wednesday and Thursday of the Show.
Vehicular access to the showground during the hours that it is open to the public (10am-8pm), will be strictly for emergency vehicles only. Limited access, with vehicles being driven at walking pace is allowed after 8pm on Thursday for stands that wish to close. Catering stands are expected to remain open till 11pm on both days.
Should you need to restock your stand on the Thursday please ensure that this is done before 9:45am.
In strictly emergency situations only, and by arrangement with the Show Managers, requests for vehicles to have access to the showground must be made in advance of the vehicle arriving at the showground.
Stall holders will not be allowed to park on site unless it is absolutely necessary. This must be agreed with the show manager prior to 9:00am on the Wednesday of the Show and these vehicles must only park in designated areas as indicated by the show manager.
Please ensure your stand is cleared from the showground by 12 noon on the Friday. Inside Table stalls in the main tent should be aware that the tent usually comes down early on the Friday morning so tables should be cleared after 8pm on the Thursday night.
All rubbish, catering detritus (e.g. cooking oil) and left over stock must be removed and disposed of by the stall holder. An invoice will be sent for clearance of anything that needs to be removed by the Committee, including a disposal charge.
No vehicles are to park within 6m (18ft) of any tents which have public access (no exceptions at all) If a vehicle is left in an area which may cause a Health & Safety risk and no owner can be found, the vehicle may be towed away.
Any decision made by the Show Managers on Show days is final. Abusive or offensive language or behaviour to any Show Manager, Officer of the Society, member of the Committee or public will not be tolerated from any stall holder or member of staff of any stall. If this occurs the stall holder will be asked to leave the showground and the pitch fee in the first instance will be retained by the Society. Any appeal would need to be made in writing to the President and Committee following the end of the Show.
For further information, or to make prior arrangements please email the show manager at email@example.com
If you have any concerns regarding the completion of this form please email firstname.lastname@example.org or telephone the Show Manager on 07781 112454.
THE COMMITTEE OF THE WEST UNITED AGRICULTURAL AND HORTICULTURAL SOCIETY.
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